Time tracking & invoicing
Every billable hour, from timer to paid invoice.
Flat-fee time tracking and invoicing for freelancers and agencies. Track client work, draft invoices from billable hours, send from your own domain, and let clients pay your connected Stripe account.
Free for solo freelancers · Flat fee when you grow · No credit card required
Billable-hours-to-paid proof
time → invoice → paid
- 01
Track billable time
Client, project, task, rate, and billable status stay attached.
- 02
Draft the invoice
Hoursmith pulls un-invoiced hours, rounds them, and locks the snapshot.
- 03
Get paid online
The client pays through Stripe Connect and the invoice marks itself paid.
- Flat fee, not per-seat. Up to 10 members on Studio, up to 25 on Agency — one price.
- Money lands in your own Stripe account. Online payments via Stripe Connect direct charges; Hoursmith never holds or routes your funds.
- Invoices send from your own domain. Bring your own SMTP, Amazon SES, or Resend — clients see your address, not ours.
Brand Refresh
Brand guidelines doc
Tracked this week
22h 45m
Unbilled
$2,020
How the work flows
One clean line from work to wages.
No tangle of disconnected tools. In Hoursmith everything links — so the hour you track today is on an invoice when you’re ready to bill.
01
Clients
Store billing details once.
02
Projects
One rate per project.
03
Tasks
Billable or not, your call.
04
Time
Timer or manual entry.
05
Invoices
Generated from your time.
The toolkit
Everything you need to bill with confidence.
Powerful where it counts, simple everywhere else. No bloat, no learning curve.
Track time without thinking about it
A one-click timer that lives in your toolbar, or add hours by hand later. Every entry knows its project, its rate, and whether it's billable.
Free · Studio · Agency
Learn more →Invoices from your time, custom lines, or both
Pick a client and Hoursmith pulls every billable, un-invoiced entry — rounded to 15 minutes, rated, and grouped by project. Add a discount, slot in flat-fee line items by hand, export a clean PDF. Invoices lock once sent — line rates and bill-to details freeze for good.
Free · Studio · Agency
Learn more →Boards & tasks
Drag tasks across a board or work them as a list.
Free · Studio · Agency
Client & project dashboards
Every client, a complete picture — projects, hours, outstanding balance.
Studio · Agency
Learn more →Built for teams
Invite members with roles. Everyone logs their own time.
Studio · Agency
Send invoices from your own address
Use Hoursmith's built-in sender, or bring your own via SMTP, Amazon SES, or Resend — so invoices arrive from your domain, not ours.
Studio · Agency
Learn more →Get paid online — Stripe Connect
Clients pay your invoices online via a Stripe Checkout link in the invoice email. The money lands in your own Stripe account — we never hold or route your funds. Invoices auto-mark themselves paid; partial and offline payments work too.
Studio · Agency
Learn more →Shareable invoice links + view tracking
Every invoice gets a polished public page you can share, with a one-click PDF and a green Viewed ✓ indicator the moment your client opens it. Available on every plan.
Free · Studio · Agency
Reports & CSV export
See where the hours and money go, and export the raw data anytime.
Studio · Agency
Learn more →Multiple workspaces, free for all
Run as many companies or client books as you want from one login. Each workspace is its own organization with its own clients, projects, invoices, and team — and each one bills independently, so 'unlimited workspaces' isn't a paid perk: it just works, on every plan.
Free · Studio · Agency
Bring your data from Paymo
One-click importer for clients, projects, tasks, time entries, and historical invoices. Map your team, preview the scale, and run — your tab can close mid-import and pick back up where it stopped. Re-runs are safe, undo the whole thing within 24 hours.
Free · Studio · Agency
Learn more →Import from a CSV or Excel file
Have a spreadsheet of clients, exports from another tool, or a list your accountant sent over? Upload .csv or .xlsx, map columns to the right fields, review what's about to land, then run. Re-uploading the same file is a free no-op — your edits stay, only new rows get added. Same 24-hour undo as the Paymo importer.
Free · Studio · Agency
Learn more →Advanced reporting
Deeper breakdowns across clients, projects, and team members.
Agency
Activity & audit log
A complete record of who did what, when.
Agency
Built for
Solutions by role
Hoursmith is built for people who get paid by the hour. Read the workflow for your kind of business.
- For consultantsIndependent consultants use Hoursmith to track billable hours by retainer or project, invoice cleanly, and get paid into their own Stripe account.→
- For freelancersFreelancers use Hoursmith to log billable hours, send polished invoices, and get paid into their own Stripe account. Free for solo, flat-fee for teams.→
- For agencysHoursmith for agencies: flat-fee pricing (not per-seat), Stripe Connect to your own account, BYO email, reports, and audit log on Agency. Built for 3-25-member teams.→
- For small studiosHoursmith for small studios: 3-10 members, project-rate billing, your own Stripe, your own domain. Flat-fee, never per-seat. Studio plan $15/mo annual.→
Switching tools
Honest comparisons
No attack copy. We describe what each tool is good at, what the trade-offs are, and who should pick what.
- Hoursmith vs PaymoSwitching from Paymo? Hoursmith focuses on time tracking and invoicing — flat-fee pricing, your own Stripe, your own domain. Dated, factual comparison.→
- Hoursmith vs HarvestSwitching from Harvest? Hoursmith is flat-fee, lands payments in your own Stripe, and sends invoices from your own domain. Dated, factual comparison.→
- Hoursmith vs Toggl TrackToggl Track is built for time tracking; Hoursmith adds full invoicing + your-own-Stripe payments + BYO email. Flat-fee, not per-seat. Honest comparison.→
- Hoursmith vs FreshBooksFreshBooks is full accounting; Hoursmith is focused time-and-billing. Flat-fee, your-Stripe payments, your-domain invoices. Dated, factual comparison.→
- Hoursmith vs Per-seat billing software (industry default)Per-seat pricing scales with headcount; flat-fee scales with usage. Honest math at 3, 10, and 25 members. When each model is the right call.→
- Hoursmith vs Paymo / Harvest / Toggl Track / FreshBooksHoursmith vs Paymo vs Harvest vs Toggl Track vs FreshBooks. Honest, dated comparison of pricing, payments, BYO email, and what each tool is good at.→
Guides
Practical guides for people who bill by the hour.
Tool-agnostic notes on tracking billable time cleanly, invoicing hourly work without surprises, sending invoices from your own domain, and the rest of the loop.
8-min read
How to track billable hours so nothing slips
The single biggest billing leak is hours that were real but never logged. Here's a practical, tool-agnostic system for tracking billable hours cleanly.
Read →
9-min read
How to invoice hourly work cleanly
Hourly invoicing is mostly about consistency: same units, same rounding, same line shape, every time. Practical guide for freelancers and small agencies.
Read →
10-min read
How to send invoices from your own domain
Invoices that arrive from your domain (not a SaaS noreply) get opened and paid faster. Guide to SMTP, Amazon SES, Resend, and the DNS records that matter.
Read →
9-min read
Stripe Connect for invoice payments — funds in your account, no middleman
Stripe Connect direct charges let billing tools accept payments without holding your money. Funds settle to your Stripe account at the moment of payment.
Read →
7-min read
Flat-fee or per-seat? It's a question about your hiring volatility
Per-seat pricing scales with headcount; flat-fee scales with usage. Honest cost analysis for billing tools at 3, 10, and 25 members.
Read →
7-min read
Time tracking for consultants who bill the messy real world
Time-tracking patterns for consultants: retainers vs project work, rate management, the daily cadence, and how to invoice the mix cleanly.
Read →
9-min read
Time tracking for agencies, without the bureaucracy
Agency time-tracking patterns: per-project rates, member roles, utilization math, what to expose to whom. Built for 3-25-member teams.
Read →
The payoff
The invoice writes itself.
No more copying hours into a spreadsheet at month’s end. Choose a client, and your tracked time is already there — grouped by project, rounded the way you bill, priced at the project’s rate. Add a flat fee in a line, attach a discount, send.
- Billable time pulled in automatically
- Rounded to the nearest 15 minutes (time lines only)
- Custom & flat-fee lines mixed in with one click
- Rates locked the moment you send
- Clean, branded PDF in one click
Invoice
INV-2026-015
Brand Refresh
18.25h × $95
$1,733.75
Strategy call
1.5h × $95
$142.50
Print coordination
flat fee
$250.00
Pricing
Start free. Upgrade when you grow.
Flat-fee pricing. Not per seat. No setup fees, no surprises, cancel anytime.
Free
For solo freelancers and tiny teams.
$0 / month
- Up to 3 members
- Unlimited clients & projects
- Unlimited workspaces
- Time tracking — timer & manual
- 5 invoices / month
- PDF export
- Shareable invoice links + view tracking
- Hoursmith default email
Studio
Most popularFlat fee. Not per seat. For growing teams.
$19 / month
- Everything in Free
- Up to 10 members — one flat price
- Unlimited invoices
- Client & project dashboards
- Bring-your-own email (SMTP/SES/Resend)
- Online invoice payments via Stripe Connect
- Reports & CSV export
- Overdue reminders
Agency
Flat fee for established agencies.
$39 / month
- Everything in Studio
- Up to 25 members — still one flat price
- Advanced reporting
- Activity & audit log
- Priority support
- Guided onboarding
- Early access to new features
Questions
Good to know.
Is the free plan really free?
Yes — Free is free forever for solo freelancers. Unlimited clients, projects, and time tracking, plus up to five invoices a month. No card, no trial clock.
Can I send invoices from my own email?
On paid plans, yes. Connect your own SMTP server, Amazon SES, or Resend and invoices go out from your domain. On Free, they send through Hoursmith's built-in sender.
Do you collect payments for me?
Yes — on Studio and above, clients can pay invoices online via Stripe Connect. The money lands in your own Stripe account (we never hold or route your funds), the invoice automatically marks itself paid, and a receipt fires to you. Partial and offline (bank transfer, cash) payments work too. On Free you still get shareable invoice links and view tracking, just not card payments.
Is my data safe, and can I get it out?
Your data is backed up daily and isolated per workspace. You can export everything — clients, projects, time, invoices — at any time, and delete your account whenever you like.
Does it work on my phone?
Yes. Hoursmith is fully responsive and installs as an app on your phone, so you can start a timer or check a balance anywhere.
Can I change plans or cancel?
Anytime, from settings. Upgrade, downgrade, or cancel — changes take effect immediately and we prorate the difference.
Why flat fee instead of per-seat?
Because the moment you hire an assistant or bring on a contractor, every other tool quietly raises your bill. Hoursmith doesn't. Studio is a flat $15/month annually for up to 10 members; Agency is a flat $31/month annually for up to 25. Hire freely. The price stays the same.
Can I run more than one workspace?
Yes — Hoursmith lets you create as many workspaces as you need on every plan, including Free. Each workspace is its own organization with its own clients, projects, invoices, and team, and each one bills independently. You can switch between them from the workspace menu in the top-left of the app.
Can I invoice for things I didn't track time on — like flat fees or expenses?
Yes. Invoices can be built from tracked time, from custom line items you enter by hand (description, quantity, unit price), or both at once. The 15-minute rounding only applies to time-derived lines; manual lines pass through exactly as entered, and you don't need a project at all for a custom-only invoice.
Start billing in minutes.
Set up your first client, track an hour, and watch your invoice build itself. Free for solo freelancers — forever.
No credit card · 2-minute setup